Harpeth Pediatrics
07/17/2026
Minimum Certifications Required
Bachelor’s or Master’s Degree, CMPE or FACMPE
Please submit your resume to Libby Robbins at libby@harpethpeds.com
Harpeth Pediatrics is seeking an experienced, organized, and proactive Practice Administrator to oversee the daily operations of a thriving pediatric practice. The ideal candidate will combine strong leadership, operational management, and billing/coding expertise to ensure smooth workflows, compliance, financial success, and excellent patient service.
This role is essential in supporting clinicians, managing staff, optimizing revenue cycle processes, and maintaining high-quality patient experience.
Key Responsibilities
Practice Operations
- Oversee daily administrative and operational functions of the pediatric practice
- Develop, implement, and improve office systems, websites, workflows, and policies
Billing, Coding & Revenue Cycle
- Supervise insurance billing, coding, claims submission, and collections
- Monitor accounts receivable, denials, and reimbursements
- Audit charts and claims for compliance and revenue optimization
Financial Management
- Track budgets, expenses, payroll coordination, and revenue reports
- Prepare monthly, quarterly and annual financial and performance reports for Physicians
- Identify opportunities to improve profitability and efficiency
Staff Management
- Manage staffing levels, productivity, and workload distribution
- Conduct hiring, onboarding, and ongoing staff training
- Provide performance feedback and coaching to team members
- Manage timekeeping and payroll processes
Patient Experience & Scheduling
- Oversee scheduling systems, intake, and patient communications
- Supervise patient verification of benefits and collections at time of service
- Ensure patient concerns are resolved promptly and professionally
Compliance & Risk Management
- Maintain policies related to privacy, documentation, and clinical operations
- Ensure compliance with HIPAA, OSHA, payer requirements, and state regulations
Minimum Qualifications
- 3 – 5 years’ experience in medical practice administration
- Strong background in medical billing and coding
- Experience with insurance verification, A/R management, and denial resolution
- Knowledge of HIPAA, compliance standards, and healthcare regulations
- Leadership and staff management experience
- Excellent organizational, communication, and problem-solving skills
- Proficiency with EHR/EMR systems and practice management software
- Financial reporting and budgeting experience
- Proficient in standard office software, including Excel and Word
- Proficiency with financial management software (ex: QuickBooks)
- Bachelor’s or Master’s degree
- CMPE or FACMPE
Preferred Qualifications
- Knowledge of pediatric billing and coding (CPT, ICD-10, modifiers, payer rules)
What We Offer
- Competitive salary based on experience
- Supportive and collaborative clinical environment
Benefits
- Medical, Dental, Vision Insurance
- Long Term Disability Insurance
- Paid Time Off
- 401(k) and matching
Please submit your resume to Libby Robbins at libby@harpethpeds.com and a brief cover letter highlighting your experience and qualifications in medical practice administration.